Divisional Secretary II

Application Restrictions

Open to both Internal and external

Job Type

Support Staff (CUPE)

Posting In effect from

9/9/2024

Closing Application Date

20/9/2024

Closing date for internal CUPE applicants

20/9/2024

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part Time

Full Time

Support Type

Ongoing

Anticipated Start Date

25/11/2024

Position End Date (If Applicable)

The Hours of work are subject to change depending upon departmental requirements

Schedule

The hours of work will be Monday to Friday, 7 hours a day, 8:00 am to 4:00 pm

Schedule Description

DUTIES

Provides a wide range of secretarial and receptionist services for designated departments.

MAJOR DUTIES & RESPONSIBILITIES

Performs secretarial duties which includes word-processing a variety of documents such as correspondence, contracts, evaluation summaries, exams, memos and minutes; receives and transfers telephone calls, taking messages as required.

Provides receptionist services by receiving visitors, scheduling appointments, providing information and directing to appropriate area.

Sets up and maintains filing systems, records and office supplies inventory; maintains, troubleshoots and reports malfunctioning office equipment.

Prepares and sends out relevant materials including manuals, learning guides and course outlines.

Collects, sorts, distributes and may open mail for designated department.

May arrange meetings, locate and assemble background information, books physical facilities and equipment for meetings and may assist in arranging events.

Sets up, maintains and updates relevant policy procedures manuals.

REPORTS TO As Designated

QUALIFICATIONS

EDUCATION

Grade 12 plus six months' post-secondary education or equivalent.

EXPERIENCE

Two years' related experience including one years' experience with electronic word processing and data entry.

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

Ability to perform electronic word processing at 60 wpm and data entry.

Ability to deal courteously and tactfully with staff, students and members of the general public.

Ability to communicate effectively both verbally and in writing.

Ability to plan and organize work.

Ability to operate related equipment such as photocopiers and fax machines.

WORKING CONDITIONS

Sitting at desk and computer for period of time; general office conditions.

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Pay Band

$27.07 - $30.08 ( CUPE Grade 05 (90% - 100%) )

Salary rate

This Position is not subject to a 90% start rate for new Employees.

Location

Kamloops, BC CA (Primary)

# of Hires Needed

1

Organizational Unit

Thompson Rivers University -> Faculty of Student Development -> AVP, Students

Diversity and Inclusion Commitment:

Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.