Executive Assistant / Office Manager

Overview:

Full-time, Fixed Term position - 3 Years

Salary Level HEW 7 + 17% Superannuation and Flexible Working Arrangements

Based at the ATN Universities head office located on the RMIT Melbourne City campus, but may be required to work and/or be based at other campuses of the University

About You

The Executive Assistant and Office Manager is responsible for delivering efficient administrative support to the ATN Universities team in operational and administrative capacities. They work closely with the Executive Director and Deputy Executive Director through provision of high-level executive support commensurate with the ED's volume of correspondence, travel load and external positioning.

This position liaises with internal and external stakeholders and requires excellent communication skills and a high degree of organisational skills to meet demanding priorities. The incumbent will maintain best practice office procedures, liaise collaboratively with other stakeholders while providing an efficient and effective professional service. A high level of independent judgment, professionalism, discretion, and confidentiality is required for this position.

As ATN's office manager, the position is responsible for the efficient administration of ATN including in areas of finance, IT and staff onboarding.

To be successful in this position you'll have as a minimum:

Demonstrated experience in the provision of high-level administrative support, with the ability to act with diplomacy, discretion, and tact.

Ability to work independently and to use initiative and problem-solving skills to take responsibility for following through enquiries, correspondence, and activities.

Demonstrated ability to organise and prioritise work and complete tasks to tight deadlines.

Demonstrated high-level of computer literacy including word processing; presentation software; email, internet and SharePoint and electronic document management databases.

Demonstrated ability to work in a team efficiently and effectively with minimal supervision for completing administrative tasks.

Highly developed interpersonal skills including demonstrated ability to work co-operatively as a member of a team and ability to effectively communicate with people from diverse cultural backgrounds at all levels of an organisation. Proven ability to exercise sound judgment and diplomacy with an outcome-focused approach.

Demonstrated problem solving and critical thinking ability and flexibility to adapt work practices and models according to need.

Desirable

An understanding of the Australian tertiary education sector and research environment, and of the distinctive profile of the ATN and its member universities.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

Australian Technology Network of Universities:

ATN Universities is a leading national Australian higher education peak body, with six universities which have a strong presence both nationally and internationally and in key metropolitan and regional markets.

Our universities are Deakin University, Curtin University, RMIT University, The University of Newcastle, University of South Australia, and University of Technology Sydney. Collectively, ATN universities educate about 19 per cent of all students in Australia and are the destination of choice for 18 per cent of Australia's international students.

Established in 1999, ATN undertakes policy, advocacy, public affairs and national media work to benefit the shared interest of our six large, world- class Australian universities.

The ATN Directorate serves its members through a wide range of activities, including policy analysis and development, while ensuring the voice of our membership is heard at all levels of government, as well as in and through media channels throughout Australia as well as internationally.

Regarded as Australia's most innovative and enterprising grouping, ATN prides itself on its shared mission to ensure Australia's higher education system remains open, fair and accessible, as well as meeting the needs of industry, particularly Australia's 2.3 million SMEs.

The Directorate is led by the Executive Director and is based at the Melbourne head office located at RMIT's City Campus.

RMIT University is the employing agent for ATN staff.

RMIT University

RMIT is a multi-sector university of technology, design and enterprise. The University's mission is to help shape the world through research, innovation and engagement, and to create transformative experiences for students to prepare them for life and work. For more information on RMIT University follow the links below.

https: // www. rmit.edu.au/about https: // www. universitiesaustralia.edu.au/university/rmit-university/

https: // www. rmit.edu.au/about/facts-figures

Our three main campuses in Melbourne are located in the heart of the City, Brunswick, Bundoora and Point Cook, along with other Victorian locations. There are also two campuses in Vietnam (Hanoi and Ho Chi Minh City) and a centre in Barcelona, Spain. RMIT is a truly global university.

https: // www. rmit.edu.au/about/our-locations-and-facilities

We are also committed to redefining our relationship in working with, and supporting, Indigenous self-determination. Our goal is to achieve lasting transformation by maturing our values, culture, policy and structures in a way that embeds reconciliation in everything we do. We are changing our ways of knowing, working and being to support sustainable reconciliation and activate a relationship between Indigenous and non-Indigenous staff, students and community. Our three campuses in Melbourne (City, Brunswick and Bundoora campuses) are located on the unceded lands of the people of the Woi Wurrung and Boon Wurrung language groups of the eastern Kulin Nation.

Why work at RMIT University

Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. Find out more about working at RMIT University, what we stand for and why we are an Employer of Choice.

https: // www. rmit.edu.au/careers

We want to attract those who will make a difference. View RMIT's impressive standings in university rankings.

https: // www. rmit.edu.au/about/facts-figures/reputation-and-rankings

Position Summary

The Executive Assistant and Office Manager is responsible for delivering efficient administrative support to the ATN team in operational and administrative capacities. They work closely with the Executive Director and Deputy Executive Director through provision of high-level executive support commensurate with the ED's volume of correspondence, travel load and external positioning.

This position liaises with internal and external stakeholders and requires excellent communication skills and a high degree of organisational skills to meet demanding priorities. The incumbent will maintain best practice office procedures, liaise collaboratively with other stakeholders while providing an efficient and effective professional service. A high level of independent judgment, professionalism, discretion, and confidentiality is required for this position.

As ATN's office manager, the position is responsible for the efficient administration of ATN including finance, IT, staff onboarding.

To Apply

Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘ ' link at the top of this page.

For further information about this position, please see the Position Description hyperlinked below or contact ATN Universities Deputy Executive Director, Frank Coletta at [email protected].

Position Description - Executive Assistant and Office Manager

Please note, if you are viewing this advert from an external site, please click ‘apply' and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.

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Applications Close:

24 Sept 2024 11.59 pm

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Isla n der community.

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT. To discuss adjustment requirements, please contact Dani Arambula (Senior Talent Advisor), via [email protected] or visit our Careers page for more contact information - https: // www. rmit.edu.au/careers.

We are a Circle Back Initiative Employer – we commit to respond to every applicant.