Job Purpose
To undertake a range of administrative duties in support of the Undergraduate Medical School's Assessment Team.
Main Duties and Responsibilities
1. Work closely with the Deputy Manager of the Undergraduate Medical School and Assessment Administrators with regards to the administration and compilation of assessment materials for all clinical and written examinations.
2. Facilitate academic colleagues with the annual cycle of OSCE station development.
3. Assist with the recruitment of examiners for all clinical examinations, allocating roles as required to ensure the smooth running of examinations.
4 Assist with the recruitment of invigilators for clinical examination quarantine purposes; liaising with Registry accordingly.
5. Assist with compiling and distributing examiner and student feedback for all clinical examinations.
6. Assist with examiner training activities.
7. Assist with the set-up and on-the-day administration for all clinical and written examinations both on and off campus.
8. Assist with the production and data capture of clinical and written examinations papers and results using IT software systems risr/assess and the Medical Schools Council Exam-Write Platform.
9. Assist with ensuring the correct adjustments are put in place for all students with reasonable adjustments across all clinical and written examinations.
10. Work closely with the Simulated Patient Administrative Assistant to ensure Simulated Patients are arranged as required for all clinical examinations.
11. Assist with updating each student's NES ePortfolio account at the start of each academic session, ensuring all students are enrolled in the right year group.
12. Provide support for the Undergraduate Medical School's Assessment Committee as required.
13. Assist with ensuring a high standard of quality control measures across all tasks in accordance with the relevant Standard Operating Procedures.
14. Undertake any other reasonable duties that either the Manager/Deputy Manager of the Undergraduate Medical School and Assessment Administrators may request.
Knowledge, Qualifications, Skills and Experience
Knowledge/Qualifications
Essential
A1 Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3) or equivalent, and experience of personal development in a similar role or ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.
Desirable
B1 Further or higher education qualification
B2 Knowledge and understanding of University structures, policy, practices and procedures B3 Awareness of GDPR legislation
Skills
Essential
C1 Excellent written and verbal communication skills
C2 Tact, diplomacy and discretion
C3 Able to work proactively, multi-task and use initiative
C4 Able to work independently and as part of a team
C5 Excellent attention to detail
C6 Excellent IT skills, covering the Microsoft Office
Desirable
D1 Experience of clerking committees and producing accurate minutes of meetings D2 Experience of web editing
Experience
Essential
E1 Experience of working with and handling large volumes of administrative data, records and information
E2 Experience of handling confidential personal information with tact and diplomacy
Desirable
F1 Experience of working within the Higher Education sector supporting assessment activities
F2 Experience of using bespoke IT systems
Terms and Conditions
Salary will be Grade 4, £22,681 - £25,138 per annum.
This post is full time and open ended.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https: // www. gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https: // www. gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https: // www. gla.ac.uk/explore/jobs/ for more information.
Vacancy Ref : 155151 Close Date : 30-Sep-2024 23:45