Our Knowledge Transfer Partnership (KTP) Centre is a joint initiative between Robert Gordon University, the University of Aberdeen, University of the Highlands and Islands, Abertay University, University of Dundee and the James Hutton Institute to support the development of Knowledge Transfer Partnership funded projects between industry and the Universities. The Centre was established in 1997 and has supported over 250 innovative partnerships.
We are currently recruiting for two 0.6FTE Centre Administrators to complete our team, (21 hours per week, normally 7 hours Tue, Wed, Thu). Your role will be to provide high level and frontline administrative and financial support to the Centre's operations. This will involve coordinating project governance meetings and papers, monitoring project expenditure and financial spreadsheets, minute taking, diary management, booking of travel/accommodation, purchasing supplies, managing invoices, updating the Centre's social media channels/webpage, and other administration duties.
You will be required to attend and represent the KTP Centre at project meetings on Company premises at various locations across the UK, and a driving licence or access to independent means of travel is required. Our office is located on Robert Gordon University's Garthdee campus in Aberdeen and our team of seven staff work on a hybrid basis.
In keeping with RGU's commitment to work/life balance you will have the opportunity to work from home for a portion of the working week and also benefit from a generous pension scheme, 46 days annual leave (including statutory days) an onsite nursery and sports centre, as well as a range of voluntary health and travel benefits.
Job DescriptionRESPONSIBLE TO : KTP Projects Coordinator
RESPONSIBLE FOR : N/A
PURPOSE OF POST : To provide high level administrative and financial support for the KTP Centre and to represent the KTP Centre at KTP Project Meetings
PRINCIPAL DUTIES :
ESSENTIAL REQUIREMENTS
Qualifications and Professional Memberships
Higher or equivalent Secretarial or Business Admin qualifications and/or experience.
Knowledge and Experience
General bookkeeping knowledge
Competent minute taker
Experience of, and confidence in, liaison with both internal and external stakeholders, at all levels
Significant experience in office environment
Experience of diary management, meeting organisation and booking of travel and accommodation
Microsoft Office skills
File Management
Other
Accuracy and attention to detail.
Willingness to travel to attend KTP project meetings at Company locations. The majority will fall within the North of Scotland but may extend to the rest of the UK.
Occasional additional hours when the business requires.
DESIRABLE REQUIREMENTS
Knowledge and Experience
Experience of being able to influence without authority
Experience at industry/academic interface
Experience with Cedar/PECOs Financial systems
Experience of marketing, social media / website management and copy writing
Experience with graphic design tools such as Canva
Knowledge and experience of the Knowledge Transfer Partnership programme
Other
Full UK driving licence
BehavioursBehaviour 1: Communication
Ability to receive, understand and convey both straightforward information, and information requiring careful explanation, in a clear and accurate manner.
Behaviour 2: Liaison and Networking
Experience of circulating information in an accurate and timely manner; working across team boundaries to build and strengthen working relationships; leading and developing internal networks to pursue a shared interest.
Behaviour 3: Service Delivery
Experience of exploring and adapting a service to meet customers expectations and also identifying ways of improving standards.
Behaviour 4: Planning and Organising Resources
Experience of planning, prioritising and organising your own work or resources to achieve agreed objectives.
None