Procure to Pay (P2P) Administrator

Job Title

Procure to Pay (P2P) Administrator

Requisition #

997045.3

Job Type

Limited Term (for any group)

Union or Employee Group

MRSA

Classification

SAD06 (Administrative Support VI)

Position End Date (if applicable)

5/31/2025

Location

MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)

Posting

About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930sand became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than 15,000 credit students choose from13 bachelor degrees and 38 majors.

Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis,"which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.

Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.

About Procurement Services and Payables & Expense Management

Procurement Services and Payables & Expense Management are departments within Finance that support the procure to payment cycle. Procurement Services is responsible to manage, administer and coordinate supplier purchases and agreements relating to goods, services, furniture, equipment, capital construction and renovations for all university faculties, departments and research initiatives. Payables & Expense Management is responsible for the accurate and timely capture of the University's non-payroll expenditures and employee expense reimbursement.

About the Role

Mount Royal University is currently seeking a Procure to Pay (P2P) Administrator to join our Procurement Services Group, located at our Lincoln Park Campus Calgary office. Reporting to the Manager, Procurement Services, this position will support both the Procurement and Accounts Payable group with day to day operations and project focused work.

This is a limited term replacement position, ending on May 31, 2025 ,working 35 hours per week.

Please note : There is a strong internal candidate for this position.

Responsibilities

Address incoming purchase requests and provide guidance to user departments

Review requisitions and issue purchase orders

Review and approve/reject Amazon for business restricted item requests.

Reconciling purchase orders

Point of contact for invoices unmatched to purchase orders – investigation required with user depts.

Cleaning up and maintaining shared drives for Procurement and Payables

Organizing updating and maintaining a template database for Procurement and Payables

Entering and maintaining contracts in the contract management system

Assist with creating requisition training manuals for user departments

Deliver training to user departments on requisition creation.

Confirm signing authority and coding

Enter PDF purchase requisitions into Banner Update contract management smartsheet for

Request for Contracted Services

General Services Agreements

Vendor Agreements

Executive Expense Disclosure

Self-Assessed GST

Maintain the Procurement and Payables intranet/internet pages, links and forms

Other duties as assigned

Qualifications

Two-Year Diploma from a University or Equivalent

Previous experience in a Post-Secondary or Public Institution would be an asset.

ERP/Banner experience would be an asset.

Highly proficient in MS Off ice including contract management software (CMS) would be an asset.

Able to communicate, understand, express and apply technical, business or administrative concepts.

Superior organizational and time-management skills; ability to meet deadlines.

Superior decision and problem-solving ability.

Proven ability to multi-task and efficiently respond to changing priorities.

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.

At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, climbing, aquatics, sports and certifications for students, employees and the public.

Salary: $49,774.00 - $63,004.00 per annum

Closing Date : September 19, 2024

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: Last Name, Requisition Number, Document Title.pdf (ex. Smith, 999999, CV.pdf).

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Recent Mount Royal graduates who are foreign nationals may be eligible to work on campus. Please refer to the Citizenship and Immigration Canada website under Post-Graduation Employment at https:// www. cic.gc.ca/english/study/index.asp.

If you require accommodation to participate in the recruitment process, please notify [email protected] and we will work together on your accommodation request.

We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. We encourage all qualified candidates to apply; however, Canadian citizens, permanent residents and others currently legally eligible to work in Canada will be given priority. Recent Mount Royal graduates who are foreign nationals may be eligible to work on campus. For more information, please refer to the Citizenship and Immigration Canada website under Post-Graduation Employment at https:// www. cic.gc.ca/english/study/index.asp.