☰

Administration Officer

University of Melbourne
Australia
July 22, 2024
Contact:N/A
Offerd Salary:$83,159 – $95,518
Location:N/A
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Apply now Add to favorites Complain this post Share this post
Administration Officer

Job no: 0028609 Location: Parkville Role type: Full time; Continuing Department/School: Student and Scholarly Services; Chief Operating Officer Portfolio Salary: UOM 5 – $83,159 – $95,518 p.a. plus 17% super

Only Indigenous Australians are eligible to apply as this position is exempt under the Special Measure Provision, Section 12 (1) of the Equal Opportunity Act 2011 (Vic).

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About - Student and Scholarly Services Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.

About the Role The Administration Officer at Murrup Barak provides comprehensive administrative support, managing general enquiries, executive support to the Director, and coordinating meetings. The role involves technical communications support, social media management, financial tasks, and maintaining Murrup Barak's visual identity. Additionally, the officer ensures efficient operations by supporting various teams, managing facilities, and ensuring OH&S compliance.

Responsibilities include:

  • Be first point of contact for Murrup Barak, manage all general enquiries and respond to a range of in-person, telephone and email enquiries, including monitoring the shared inbox, social media enquiries, and action or escalate necessary referrals.
  • Provide executive support to the Director, including diary management, email triage and communications support.
  • Be responsible for preparing briefing papers, reports and presentations for leadership as required.
  • Be responsible for coordinating staff meetings, preparing agendas and minutes.

    • Enhance operational efficiency and maintain Murrup Barak's visual identity through proactive support and work with one of Australia's largest indigenous cohorts.

    About You The ideal candidate is empathetic and possesses strong verbal and written communication skills, exceptional attention to detail, and organisational abilities. They excel in working autonomously and effectively adapting and handling multiple responsibilities in a dynamic environment.

    You will also have:

  • The appointee will have a combination of relevant experience and/or education/training.
  • Have experience and/or demonstrated ability in working with Aboriginal and Torres Strait Islander people and communities. Knowledge and understanding of approaches to engagement with communities, understanding cultural protocols.
  • Experience in the provision of a range of administrative support with a capacity to exercise sound judgment, diplomacy and discretion while maintaining confidentiality.
  • High level computer skills, including Outlook, Microsoft Word, PowerPoint, Excel and experience with a range of social media applications.

    • About the University The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

    Benefits for Indigenous staff

  • Cultural leave: Indigenous staff members are entitled to up to five days non-cumulative paid leave per calendar year for the purpose of attending NAIDOC, community, cultural and ceremonial activities.
  • University policies: Indigenous staff are supported by the University's Reconciliation Action Plan and Indigenous Employment Framework, with the commitment to improving the employment, retention and career progression outcomes for Indigenous staff members
  • Indigenous Staff Network: Employees who have identified themselves as Aboriginal and Torres Strait Islander will have access to the Indigenous Staff Network (ISN)
  • Cultural events: The University hosts annual cultural events such as the Wominjeka to begin the Academic Year and the Narrm Oration, and recognises significant times throughout the year such as, Reconciliation Week, Mabo Day and NAIDOC Week.
  • Employee Assistance Program: Aboriginal and Torres Strait Islander Support Line available free for you and your immediate family members.

    • 'Indigenous' here means a person of Aboriginal and / or Torres Strait Islander descent.

    Be Yourself We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

    We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

    Join Us! If you feel this role is right for you, please apply with your CV and cover letter outlining your interest and experience. Please note that you are not required to provide responses against the selection criteria in the Position Description.

    We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected].

    We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact Walid at via email at hr- [email protected].

    Advertised: 22 Jul 2024 12:05 AM AUS Eastern Standard Time

    Applications close: 19 Aug 2024 11:55 PM AUS Eastern Standard Time

    From this employer

    Recent blogs

    Recent news

    This site uses cookies to deliver our services and to show you relevant ads and job listings. By using our site, you acknowledge that you have read and understand our Privacy Policy, and our Terms and Conditions. Your use of AcademicGates’s Products and Services, is subject to these policies and terms.
    If you do not use the cookie, some functions may not work properly.

    OK Close