Administrative Assistant II/Executive Officer
The University of Hong Kong
Apply now Ref.: 531207
Work type: Full-time
Department: Faculty of Business and Economics (07000)
Categories: Executive / Technical / Support
Hong Kong
Administrative Assistant II/Executive Officer in the Faculty of Business and
Economics (Ref.: 531207) (to commence as soon as possible, on a two-year
fixed-term basis with contract-end gratuity and University contribution to a
retirement benefits scheme, totalling up to 10% of basic salary, with the
possibility of renewal subject to funding availability and satisfactory
performance)
The Faculty of Business and Economics at the University of Hong Kong is
dedicated to excellence in education, research, and community engagement. We
are seeking a highly organized and detail-oriented Administrative Assistant
II/Executive Officer to join our team in providing support for Human Resources
functions at the Faculty level. The appointee will primarily assist with
committee servicing for academic recruitment, promotion, re-appointment, and
other personnel matters. This is an excellent opportunity for an individual
with strong administrative skills and exceptional English writing abilities to
contribute to the academic and operational excellence of the Faculty.
Key Responsibilities:
Provide comprehensive administrative support for Faculty-level committees
related to academic recruitment, promotion, re-appointment, and other
personnel matters;
Draft meeting agendas, minutes, and related documentation with accuracy
and professionalism;
Coordinate and organize committee meetings, including scheduling,
preparing materials, and following up on action items;
Ensure compliance with relevant policies, procedures, and timelines in
handling personnel matters;
Assist in the preparation of reports, letters, and other communication
materials in fluent and professional English;
Liaise with internal stakeholders, including academic staff,
administrative offices, and other departments, to ensure smooth workflow
and effective communication; and
Maintain accurate records and documentation to support human resources
operations and decision-making processes.
Requirements:
A recognized bachelor's degree or equivalent qualification in business
administration or a related field, preferably a master's degree;
At least 6 years of proven experience in human resources support,
preferably in an academic setting;
Exceptional English writing skills, with the ability to draft clear,
concise, and professional meeting agendas, minutes, and correspondence;
Strong organizational skills, with the ability to manage multiple tasks
and prioritize effectively under tight deadlines;
High attention to detail and accuracy in all aspects of work;
Excellent interpersonal and communication skills, with the ability to
interact professionally with stakeholders at all levels;
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
and other relevant software;
A proactive and resourceful approach to problem-solving, with the ability
to work independently as well as in a team;
Demonstrated discretion and professionalism in handling confidential
information; and
Candidates with lower qualifications and/or less experience may be
considered for appointment as Executive Officer.
Shortlisted candidates will be invited to attend a written test and an
interview.
Compensation and Benefits:
A highly competitive salary commensurate with qualifications and experience
will be offered, in addition to annual leave and medical benefits.
How to Apply:
The University only accepts online application for the above post. Applicants
should apply online and upload an up-to-date C.V. Review of applications will
start as soon as possible and continue until February 28, 2025 , or
until the post is filled, whichever is earlier.
Advertised: Feb 7, 2025 (HK Time)
Applications close: Feb 28, 2025 (HK Time)
Apply now
