ADMINISTRATIVE ASSISTANT

Position Information

Type of Recruitment External Position Title ADMINISTRATIVE ASSISTANT Position Summary

The position is located in Troy/Detroit, Michigan and works with the Federally Funded Pre-College Programs serving the Detroit Public Schools Community District and Charter Schools. This position works closely with the Project Director to plan and implement special events and programs, manage budgets, and provide information about program to parents, students, faculty, staff and general public. Responsibilities include office administrative support services including record keeping, data entry, filing, maintaining files, completing invoices, budget assistance and other related duties. This job requires a level of independence to respond to requests from the Project Director within defined grant regulations, guidelines and procedures.

Required Qualifications

High school diploma or GED. Two years of qualifying experience or a combination of education and experience that equates to two years. Experience with Microsoft Word. Customer service experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Demonstrated ability to manage confidential information. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the position with or without reasonable accommodation.

Preferred Qualifications

Experience working with TRIO and/or high school programs. Experience and comfortability in working with diverse students, parents and community members in a high school setting. Bilingual English/Spanish with ability to read and write. Spreadsheet and/or database experience. Experience working with budgets and financial reports. Budget management experience.

Duties & Responsibilities

Provides excellent customer service to stakeholders. Provides clerical support to Project Director and staff including scheduling appointments, meetings, and events, preparing routine correspondence, creating spreadsheets and reports and screens telephone calls. Distributes mass communication regarding program activities. Prepares and provides monthly budget reports to Project Director. Maintains financial records and reconcile accounts. Manages budgets, verifies expenditures and pays bills; and resolves payment issues. Works with Project Director to ensure funding for each event is available and assists in determining budget for fiscal year. Processes business office documents for purchasing, travel, payroll, accounting, printing, etc. Assists with completing a section of the Annual Performance Report that is submitted to the Federal DOE. Responsible for data entry and maintaining and updating student files. Assists in maintaining updated information for current and prior project participants' files. Purchases supplies and maintains adequate inventory for offices. Takes initiative to coordinate various office functions to ensure efficiency. Must be available to travel to CMU campus for trainings and meetings. Maintains program database. Other duties as assigned.

Supervision Exercised

None.

Message to Applicants

Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

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You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Employee Group Professional & Administrative -Hourly Staff Pay Level Pay Range $17.50 - $20.00 Division Student Recruitment & Retention Department TRIO Programs - Detroit Position Status Provisional Position End Date 08/31/2027 Employment Status Full-Time FTE 1.00 Position Type 12 month Weekly Work Schedule M-F, 8a-5p; evenings and weekends as required. Location Troy/Detroit, MI About the Department About CMU

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid- American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small- town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city's central location in Michigan's Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

EEO Statement

CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https: // www. cmich.edu/offices-departments/ OCRIE).

If you wish to see “EEO is the Law” posters, please click here.

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both.

CMU's Title IX Coordinator can be reached at: Phone: 989-774-3253 Office: 103 E. Preston St. Bovee University Center, suite 306 Mount Pleasant, MI 48858 Email: [email protected]

Posting Ends Open Until Filled Yes

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