Job Purpose
The Scottish Universities Life Science Alliance (SULSA) works across universities, industry and policy makers to support and enhance research and innovation excellence in Scotland's life science sector. The post holder will be responsible for the planning, co-ordination, liaison and administrative implementation of SULSA related activities and initiatives and provide support to the SULSA Director.
This is a busy role in a fast-paced environment and the postholder will require to work proactively and as part of a team, ensuring all enquiries are dealt with efficiently and effectively.
Main Duties and Responsibilities
1. Provide administrative support to the SULSA Director in the organisation of meetings, minuting of meetings and creation of meeting summaries for dissemination.
2. Create the monthly SULSA Newsletter to ensure SULSA activities are circulated across the SULSA members (13 Higher Education Institutions).
3. Design and deliver SULSA's communications through social media platforms (X, Instagram and LinkedIn) and email mailing lists
4. Be the first point of contact for general SULSA queries and work with the team to find solutions and communicate these in a professional and friendly manner.
5. Create data gathering forms (jotform/survey monkey), manage dissemination, analyse incoming data and present to the relevant SULSA project lead (data likely to include dietary and access requirements and feedback from events).
6. Oversee and support data entry into the SULSA Reporting Master documents to support the analysis and presentation of SULSA's outcomes by the Operations Executive.
7. Be the first point of contact for the Virtual Reality Training Pilot, supporting with logistics for the booking, delivery and feedback gathering of the VR kit and its use.
8. Work collegiately and effectively within a small team but an expansive network including academics, educators, students, industry, external public bodies and professional services staff.
9. Be an effective team player, being agile in supporting SULSA events and initiatives as required within tight deadlines, this could include in-person event support or online literature gathering for report generation.
10. Any other duties that fall within the area of the post as allocated by the line manager following consultation with the post holder.
Qualifications/Knowledge
Essential:
A1. Scottish Credit and Qualification Framework level 7 (Advanced Higher / Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, including Higher English or the ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.
A2. Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.
A3. Excellent IT skills including a working knowledge of Microsoft Office including Word, Excel, PowerPoint, Outlook and Teams.
Skills
Essential:
C1. Excellent degree of accuracy and attention to detail.
C2. Excellent organisation skills including time management and in the logistics of event management.
C3. Good verbal communication and interpersonal skills, demonstrating tact, diplomacy and assertiveness to build excellent relationships with students and colleagues at all levels.
C4. Ability to work flexibly and independently as well as in a team and to deliver first class support to SULSA's network.
C5. Excellent demonstrable knowledge of MS Word, Excel, Outlook and the use of social media.
C6. Ability to interpret data and present findings verbally or in written form.
C7. Ability to be proactive in decision making within assigned tasks and the confidence to work within the team to improve processes where appropriate.
C8. Ability to understand and work within an organisation's objectives when interacting with internal and external stakeholders.
Experience
Essential:
E1. Experience working under pressure and to deadlines, showing ability to prioritise and be adaptable to changing external pressures.
E2. Experience of effective organisation (eg. ability to organise workshops and events)
E3. Experience of using a wide range of IT systems, including MS Office and social media.
E4. Experience of clerking and scheduling meetings.
E5. Experience working within a team to deliver on organisational delivery plans.
Desirable:
F1. Understanding of University structures, policies and procedures
F2. Experience using project management software
F3. Training in a STEM related topic
The postholder will be employed by the University of Glasgow but deliver for 13 higher education institutions in Scotland. The postholder will work within the offices at the University of Glasgow (Joseph Black Building) 2 days a week and remotely (from home) 3 days a week.
More information about SULSA is available at the website www. sulsa.ac.uk For further information on the position please contact Dr Alison McIntosh [email protected]
Please note that as part of your application you must address and demonstrate how you meet EACH of the essential / desirable criteria. If you do not address each criteria in the format explained above you will not be shortlisted for interview.
Terms and Conditions
Salary will be Grade 5, £25,138 - £29,605 per annum.
This post is full time (35 hrs per week), and fixed term until 31st July 2025 in first instance. Immediate starts available.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https: // www. gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https: // www. gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https: // www. gla.ac.uk/explore/jobs/ for more information.
Vacancy Ref : 150809 Close Date : 14-Aug-2024 23:45