Job Purpose
At the University of Glasgow, we are delivering transformation and investment on a huge scale. The Central Procurement team have an exciting opportunity for a forward looking, commercially driven Category Manager to help support the delivery of our World Changing Glasgow strategy by taking responsibility for delivering our Procurement Strategy.
The University procures circa £400m worth of goods and services from external providers each year. Procurement's role is to provide professional, qualified procurement expertise, service for all spend with external suppliers in compliance with legislation, EU regulations, Public Contracts Scotland Regulations 2015, Procurement Reform Act 2014 and Procurement Scotland Regulations 2016.
Main Duties and Responsibilities
1. Manage the Information Technology (IT) portfolio of goods, services and one-off purchases Implement the University Procurement Policy, Strategy and Finance Policy in keeping with the strategic and operational plan prepared by Director and Deputy Director of Procurement.
2. Effective collaboration with Procurement Centre's of Expertise for Higher Education APUC Advanced Procurement for Universities and Colleges and Central Government Scottish Procurement as required. Participate in the User Intelligence Group to set strategy and parameters for the HE and FE sector. Provide data through APUC for central government on Best Practice Indicators, Value Measurement and Procurement and Commercial Improvement Programme (PCIP). Integrate HE national and regional agreements for use by university buyers. Support key budget holders in area of responsibility, to ensure contractual agreements are in place to support all spend.
3. To pro-actively take responsibility for identifying new procurement opportunities within the University through financial analysis and interpreting and assessing client's needs, and to progress those opportunities by applying professional procurement techniques. Create category strategy reports for area of responsibility. Effective engagement with all University key stakeholders, co-ordinate and manage all Tenders, aligned with the Procurement Policy.
4. To provide professional, qualified procurement expertise, advice and services for all spend with external suppliers within area of responsibility, in compliance the Public Contract Scotland 2015 Regulations, the Procurement Reform Act 2014, the Procurement Scotland Regulation 2016 and any other EU Directives. Issue all Tenders through the Scottish Government Public Contracts Scotland or Public Contracts Scotland - Tender, wherever is appropriate. Provide professional Procurement guidance and advice throughout the tendering activity and drive the Tendering process to completion in a timely manner.
5. Create and prepare all Contractual documentations for signature, with effective implementation of new agreements across the University, supporting stakeholders with appropriate training as required. Develop and create an effective performance management programme such as Contract and Supplier Relationship Management (C& SRM in order to mitigate risk to the University. Create a supplier leader board for suppliers identified to participate in the C&SRM programme, with results published quarterly.
6. Embed sustainable practices and procedures to identify high sustainable risk categories, utilising the sustainability risk prioritisation tool Marrakech. The high-risk categories are then investigated using the DEFRA analysis tool. Thereafter Suppliers identified within these categories are measured and monitored through the Chartered Institute of Procurement and Supply CIPS Sustainability Index. Sustainability is a part of University's Procurement Policy and incorporated into all procurement and supply chain activities including tendering and contract procedures.
7. Research buyer requirements across campus so that central contracts can be placed to meet general requirements. Analyse spend on Agresso finance system to ensure compliance to Procurement policy. Develop, create and communicate to key stakeholders spend reports for area of responsibility. Identify corrective action plans as required.
8. Monitor guidance on tender and contract terms and conditions and integrate legal changes into all tendering documentation, so that the University complies with legal obligations. Provide reports as required, such as FOI, Audit or ad hoc reports on policies as required. Positive contribution to the creation, development and monitoring of the Procurement key performance indicators KPIs.
9. Research the use of electronic tendering and trading and effective support for on-line training for University buyers as required. Effective utilisation of Quick Quote through Public Contract Scotland and Public Contract Scotland- Tender PCST where appropriate. To take responsibility where required for preparing benchmarking data and preparing other statistical returns as appropriate.
10. To cover for and or support other members of the Procurement team and deputise for the Head of Procurement, as required.
11. To contribute to the enhancement of the University's international profile in line with the University's Strategy 2020-2025: World Changers Together.
12. Positively contribute to support the University maintaining or enhancing the CIPS Procurement Excellence Award.
Knowledge, Qualifications, Skills and Experience
Knowledge/Qualifications
Essential:
A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary professional knowledge and management skills in a similar or number of different specialist roles. Or Scottish Credit and Qualification Framework level 9,10 or 11 Ordinary Honours Degree, Post Graduate Qualification, or equivalent, including being professionally qualified in relevant discipline, with a broad range of professional experience in a management roles.
A2 High degree of knowledge of procurement rules within Higher Education or a comparable complex sector.
A3 Detailed knowledge of EC Directives together with other statutory requirements placed on public sector bodies.
Desirable:
B1 Member of Chartered Institute of Purchasing and Supply, MCIPS qualified or working towards it.
B2 High degree of knowledge of public sector procurement rules.
B3 Knowledge of the Freedom of Information Scotland Act.
Skills
Essential:
C1 Skills in the use of Microsoft packages such as Excel, Word, PowerPoint and accounting software packages.
C2 Good communication and well developed influencing skills.
C3 Ability to prioritise and manage workload to meet tight deadlines.
C4 Good analytical and problem solving skills.
C5 Ability to work to tight deadlines with effective project management.
C6 Leadership and motivational skills in formal and informal situations.
C7 Ability to evaluate complex tender responses and present and contribute towards the award recommendation.
C8 Well developed interpersonal and relationship building skills.
Experience
Essential:
E1 Extensive broad professional management experience in a similar or related role working in a public sector or equivalent in a buying capacity at a senior procurement specialist level with qualifications above OR Substantial vocational and relevant management experience demonstrating management ability and knowledge working in a public sector or equivalent in a buying capacity at a senior procurement specialist.
E2 Significant practical experience of using computerised finance and other business systems.
Terms and Conditions
Salary will be Grade 8, £48,350 - £56,021 per annum.
This post is full time (35 hour p/w) and open ended.
The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK. If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship. Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https: // www. gov.uk/skilled- worker-visa .
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https: // www. gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https: // www. gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https: // www. gla.ac.uk/explore/jobs/ for more information.
Vacancy Ref : 154053 Close Date : 16-Sep-2024 23:45