Digitisation Assistant

University of Stirling
October 20, 2024
Contact:N/A
Offerd Salary:£22,681 - £24,533
Location:N/A
Working address:N/A
Contract Type:Fixed term for up to
Working Time:Part time
Working type:N/A
Ref info:N/A
Digitisation Assistant Apply Post Details

Part Time (50% FTE) Fixed term for up to 4 months

Grade 4: £22,681 - £24,533 p.a. pro-rata

The closing date for applications is midnight on Sunday 20 October 2024. Interviews are expected to take place on the week commencing Monday 28 October 2024.

There is an expectation that work will be undertaken in the UK.

This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.

The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.

The Post

Information Support encompasses the physical and digital library and archive services for the University community. The team plays an essential role in providing support to our staff and students, so that they can fully utilise the resources and services in support of their studies, research or work. The University Archives is responsible for the preservation, management and provision of access to a range of archival collections which support teaching and research across the university and the wider research community.

The University Archives is responsible for the operation of the ScanStudio, a state-of-the-art digitisation facility located in the library which provides the university with the capacity to provide digital access to its archive collections. The Digitisation Assistant(s) will carry out a programme of project-based digitisation work under the supervision of the University Archivist. The postholder(s) will work to project deadlines, managing workloads and delivering excellent customer service to a range of library users including depositors of archive collections and researchers (both internal and external).

Bill McLaren (1923-2010) was known as “the voice of rugby.” He was a regular commentator on television and radio, retiring from commentating in 2002. His extensive personal archive is administered by the Bill McLaren Foundation in his hometown of Hawick. The University Archives is working with the Bill McLaren Foundation to open up access to his archive through a programme of digitisation.

Description of Duties
  • Undertake the digitisation of material from the university archive collections, carrying out all of the stages in the process which include:
  • Preparation of items for digitisation (cleaning, sorting, arrangement, numbering)
  • Digitisation of items using the ScanStudio
  • Creation of preservation copy tif files and pdf files
  • Creation of access copy jpgs (batch conversion of digitised material)
  • Support the provision of access to digitised material:
  • Provide links to digitised items from the university archives online catalogue
  • Prepare digitised material for use with data visualisation tools (including Google maps and Storymaps) and for upload to the University Archives JSTOR collection
  • Carry out copying orders from researchers
  • Provide a high quality, customer-focussed support service to library users and colleagues:
  • Provide support and assistance to depositors of archive collections, reporting on the progress of digitisation projects when required
  • Support archive researchers, carrying out copying orders and ensuring research needs of users are met
  • Communicate effectively with archives staff, reporting on progress of project work and ensuring accuracy, timeliness and clarity at all times
  • Contribute to the ongoing development and delivery of library services:
  • Liaise with colleagues to regularly review processes and procedures, providing feedback and suggestions to improve operational efficiency and effectiveness
  • Train and support colleagues, sharing new knowledge, documentation or changes to process and procedure
  • Take responsibility for own learning and development to keep up-to-date with changes to library services and related technologies, and frequent changes to processes in a constantly evolving service
  • Essential Criteria

    Qualifications

  • Educated to Standard Grade (or equivalent) level, including English and Mathematics
  • Knowledge & Experience

  • Experience of handling archival material through research and/or volunteering projects
  • Experience of using digital tools, such as Microsoft 365 (including Teams, SharePoint, Forms, Outlook, Office and others)
  • Team worker with a proven track record of working within a team environment
  • Skills & Attributes

  • Excellent customer service skills
  • Excellent communication skills with the ability to communicate appropriately and effectively with a wide range of users, in person, over the phone, digitally and in writing
  • Highly organised approach to managing workload, with the ability to work calmly and systematically in a busy environment; prioritising work as required in order to meet agreed deadlines
  • Excellent IT skills, including advanced familiarity with common applications and relevant systems and online services
  • Meticulous attention to detail, working to a high level of accuracy
  • Desirable Criteria

    Qualifications

  • Educated to degree level
  • Undertaking postgraduate training in archives, library studies, heritage studies and/or digital humanities
  • Knowledge & Experience

  • Practical experience of digitising archival material
  • Experience of working in an archive, library or similar customer service environment, delivering excellent customer service
  • Working knowledge of online access tools for archives including: catalogues, data visualisation tools and social media
  • About Us

    Information Services delivers the library, IT, digital learning technology and other information needs and services to enable all students and staff of the University of Stirling to learn, research and work here. Our mission is to equip and empower our users and ourselves to function and achieve successful outcomes in the digital age. We strive to achieving excellent customer service and always aim to exceed our users' expectations.

    The University

    The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions, and helping to shape society. Stirling is 4th in Scotland and 43rd in the UK for research impact, with 87% of its research having an outstanding or very considerable impact on society – and more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021).

    The University of Stirling is ranked among the top 30 UK universities for student satisfaction (National Student Survey) and top 30 in the UK for postgraduate student experience (Postgraduate Taught Experience Survey), and has an overall five-star rating in the QS Stars University Ratings.

    More than 17,000 students study with the University of Stirling globally, with over 140 nationalities represented on its scenic central Scotland campus alone. The University – also home to 1,700 staff – is ranked first in the UK and top three in the world for its campus environment (International Student Barometer 2022, wave two). Ranked first in the UK and top five in the world for its sports facilities (International Student Barometer 2022, wave two), Stirling is Scotland's University for Sporting Excellence. Its world-class facilities provide the perfect training environment for the University's sports scholars – many of whom compete at the highest level, including at the Olympics and Commonwealth Games – and for students, staff, and the wider community.

    The University has twice been recognised with a Queen's Anniversary Prize – the first for its Institute for Social Marketing and Health (2014) and the second for its Institute of Aquaculture (2019).

    The University is a signatory to the £214 million Stirling and Clackmannanshire City Region Deal and a central partner of the Forth Valley University College Health Partnership. www. stir.ac.uk @stiruni

    Job number

    SERV01936

    Contract Type

    Fixed Term Contract

    Posting End Date

    20-Oct-2024

    Location:

    Stirling Campus

    Grade

    Grade4 £22,681-£24,533 p.a.

    Faculty/Service

    Information Services Post Details

    Part Time (50% FTE) Fixed term for up to 4 months

    Grade 4: £22,681 - £24,533 p.a. pro-rata

    The closing date for applications is midnight on Sunday 20 October 2024. Interviews are expected to take place on the week commencing Monday 28 October 2024.

    There is an expectation that work will be undertaken in the UK.

    This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.

    The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.

    The Post

    Information Support encompasses the physical and digital library and archive services for the University community. The team plays an essential role in providing support to our staff and students, so that they can fully utilise the resources and services in support of their studies, research or work. The University Archives is responsible for the preservation, management and provision of access to a range of archival collections which support teaching and research across the university and the wider research community.

    The University Archives is responsible for the operation of the ScanStudio, a state-of-the-art digitisation facility located in the library which provides the university with the capacity to provide digital access to its archive collections. The Digitisation Assistant(s) will carry out a programme of project-based digitisation work under the supervision of the University Archivist. The postholder(s) will work to project deadlines, managing workloads and delivering excellent customer service to a range of library users including depositors of archive collections and researchers (both internal and external).

    Bill McLaren (1923-2010) was known as “the voice of rugby.” He was a regular commentator on television and radio, retiring from commentating in 2002. His extensive personal archive is administered by the Bill McLaren Foundation in his hometown of Hawick. The University Archives is working with the Bill McLaren Foundation to open up access to his archive through a programme of digitisation.

    Description of Duties
  • Undertake the digitisation of material from the university archive collections, carrying out all of the stages in the process which include:
  • Preparation of items for digitisation (cleaning, sorting, arrangement, numbering)
  • Digitisation of items using the ScanStudio
  • Creation of preservation copy tif files and pdf files
  • Creation of access copy jpgs (batch conversion of digitised material)
  • Support the provision of access to digitised material:
  • Provide links to digitised items from the university archives online catalogue
  • Prepare digitised material for use with data visualisation tools (including Google maps and Storymaps) and for upload to the University Archives JSTOR collection
  • Carry out copying orders from researchers
  • Provide a high quality, customer-focussed support service to library users and colleagues:
  • Provide support and assistance to depositors of archive collections, reporting on the progress of digitisation projects when required
  • Support archive researchers, carrying out copying orders and ensuring research needs of users are met
  • Communicate effectively with archives staff, reporting on progress of project work and ensuring accuracy, timeliness and clarity at all times
  • Contribute to the ongoing development and delivery of library services:
  • Liaise with colleagues to regularly review processes and procedures, providing feedback and suggestions to improve operational efficiency and effectiveness
  • Train and support colleagues, sharing new knowledge, documentation or changes to process and procedure
  • Take responsibility for own learning and development to keep up-to-date with changes to library services and related technologies, and frequent changes to processes in a constantly evolving service
  • Essential Criteria

    Qualifications

  • Educated to Standard Grade (or equivalent) level, including English and Mathematics
  • Knowledge & Experience

  • Experience of handling archival material through research and/or volunteering projects
  • Experience of using digital tools, such as Microsoft 365 (including Teams, SharePoint, Forms, Outlook, Office and others)
  • Team worker with a proven track record of working within a team environment
  • Skills & Attributes

  • Excellent customer service skills
  • Excellent communication skills with the ability to communicate appropriately and effectively with a wide range of users, in person, over the phone, digitally and in writing
  • Highly organised approach to managing workload, with the ability to work calmly and systematically in a busy environment; prioritising work as required in order to meet agreed deadlines
  • Excellent IT skills, including advanced familiarity with common applications and relevant systems and online services
  • Meticulous attention to detail, working to a high level of accuracy
  • Desirable Criteria

    Qualifications

  • Educated to degree level
  • Undertaking postgraduate training in archives, library studies, heritage studies and/or digital humanities
  • Knowledge & Experience

  • Practical experience of digitising archival material
  • Experience of working in an archive, library or similar customer service environment, delivering excellent customer service
  • Working knowledge of online access tools for archives including: catalogues, data visualisation tools and social media
  • About Us

    Information Services delivers the library, IT, digital learning technology and other information needs and services to enable all students and staff of the University of Stirling to learn, research and work here. Our mission is to equip and empower our users and ourselves to function and achieve successful outcomes in the digital age. We strive to achieving excellent customer service and always aim to exceed our users' expectations.

    The University

    The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions, and helping to shape society. Stirling is 4th in Scotland and 43rd in the UK for research impact, with 87% of its research having an outstanding or very considerable impact on society – and more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021).

    The University of Stirling is ranked among the top 30 UK universities for student satisfaction (National Student Survey) and top 30 in the UK for postgraduate student experience (Postgraduate Taught Experience Survey), and has an overall five-star rating in the QS Stars University Ratings.

    More than 17,000 students study with the University of Stirling globally, with over 140 nationalities represented on its scenic central Scotland campus alone. The University – also home to 1,700 staff – is ranked first in the UK and top three in the world for its campus environment (International Student Barometer 2022, wave two). Ranked first in the UK and top five in the world for its sports facilities (International Student Barometer 2022, wave two), Stirling is Scotland's University for Sporting Excellence. Its world-class facilities provide the perfect training environment for the University's sports scholars – many of whom compete at the highest level, including at the Olympics and Commonwealth Games – and for students, staff, and the wider community.

    The University has twice been recognised with a Queen's Anniversary Prize – the first for its Institute for Social Marketing and Health (2014) and the second for its Institute of Aquaculture (2019).

    The University is a signatory to the £214 million Stirling and Clackmannanshire City Region Deal and a central partner of the Forth Valley University College Health Partnership. www. stir.ac.uk @stiruni

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