School of Civil Engineering, Faculty of EAIT
UQ hosting World Conference on Timber Engineering (WCTE)
Part-time (60%), Fixed term position for up to 12 months
Based at St Lucia Campus
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
26 weeks paid parental leave or 14 weeks paid primary caregiver leave
17% superannuation contributions
17.5% annual leave loading
Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
On campus childcare options
Cheap parking (from just $5.75 a day)
Salary packaging options
The Australian Research Council (ARC) Advance Timber Hub, administered by UQ's School of Civil Engineering, is seeking a motivated and dynamic Engagement and Events Coordinator who will support the Research Hub Manager with the end-to-end delivery of the World Conference on Timber Engineering (WCTE 2025), being held at the Brisbane Convention & Exhibition Centre on the 22 - 26 June 2025.
They will also contribute to the implementation of the ARC Advance Timber Hub's communications, strategic plan and creation of impact, whilst supporting the focal event for impact, the WCTE 2025.
For more information about the World conference on Timber Engineering, please visit the website here.
Key responsibilities will include:
Engagement and Communication
Ensure appropriate and timely advertising and promotion of engagement initiatives through all relevant channels, e.g. websites, print and email invitations, newsletters, staff news, external websites, social media etc.
Ensure the Research Hub presents a relevant, consistent and integrated message and brand to stakeholders – external and internal – by adhering to University policy and ARC Advance Timber Hub style guides.
Work collaboratively with communications staff at School, Institute, Faculty and University levels and ensure that the Hub's communications activities complement those of its university partners.
Build relationships nationally with Hub researchers, students and professional staff.
Develop and implement annual communication and engagement strategy in-line with the Hub's strategic plan.
Report on communication activities to the ARC Advance Timber Hub's Executive Management Committee.
Proactively research, develop and identify content for media releases, news items, researcher and student profiles, web communication and external forums as relevant to the Hub.
Organise marketing and promotional activities for Hub conferences and other events as required, working collaboratively with all Hub partners.
Events
Liaise with external suppliers to negotiate the best outcome for all aspects of the events including venue hire, catering, photography, audio visual requirements etc.
Ensure that event and program messaging and branding aligns with the strategic goals of advancement and the university.
Provide project and administrative support, including monitoring and reporting on plans, milestones and deliverables, to ensure time, cost and quality indicators are aligned with project plans.
Attend the WCTE 2025 and support the exhibitors, speakers and delegates throughout the conference.
Travel and Out of Hours Work
Attend events or functions outside normal business hours as required, which may require some work on weekends
Some event-related travel may be required from time to time.
This is a part-time (60%), fixed-term position for up to 12 months.
At HEW level 6, the full-time equivalent base salary will be in the range $88,099.39 - $94,512.08, plus a generous super allowance of up to 17%. The total FTE package will be up to $103,076.28 - $110,579.13 annually. As these roles are covered by an Enterprise Agreement, you will also receive regular remuneration increases in line with the Enterprise Agreement.
About YouDegree in event management, design, communications, journalism or a relevant discipline with subsequent relevant experience in a similar role; or an equivalent combination of relevant experience and education/training.
Demonstrated ability to manage high quality events and activities of different scales for a range of different audiences within designated budgets.
Excellent interpersonal and communication skills, including a demonstrated ability to develop strong collaborative working relationships at all levels, and liaise with stakeholders to achieve desired outcomes. Prior experience engaging and communicating with the Indigenous community is highly desirable.
Highly effective organisational and planning skills including excellent attention to detail and accuracy, the ability to use initiative, prioritise own workload, solve problems and meet strict deadlines.
Demonstrated high level of computer competency, including experience in using Microsoft Office programs, Adobe Creative Suite, email management systems (i.e. Mailchimp), web content management systems, and social media management sites.
Demonstrated high-level written skills, including the ability to write for different audiences and edit copy for short publications, advertising, social media and the web with a high level of accuracy and attention to detail.
In addition, the following mandatory requirements apply:
Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.
Questions?
For more information about this opportunity, please contact Mrs Kelly Rischmiller via [email protected]. For application queries, please contact [email protected] stating the job reference number (below) in the subject line.
Want to Apply?All applicants must upload the following documents in order for your application to be considered:
Cover letter addressing the ‘About You' section
Resume
At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, people with a disability, or age. Accessibility requirements and/or adjustments can be directed to [email protected].
If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.
Applications close on Wednesday, 7 August 2024 at 11.00pm AEST (Job Reference Number - R-40863).