Faculty Executive Support Coordinator

Faculty/Directorate

Faculty of Engineering, Computing & the Environment

School/Function

Faculty General (ECE)

Contract type

Permanent

Location of vacancy

Penrhyn Road, Roehampton Vale

Actual hours

37

Salary from

33,238.00

Salary to

37,599.00

Posted Date

02/01/2025

Closing Date

02/02/2025

Ref No

4354

Documents

We are seeking a Faculty Executive Support Coordinator to provide excellent Personal Assistant (PA) and administrative support to the Deputy Dean in the Faculty of Engineering, Computing, and the Environment. Previous experience of diary management is essential as well as good working knowledge of administrative procedures. Knowledge and experience of Higher Education or public sector administration is desirable.

You will provide electronic diary management for this role, deal with associated arrangements, setting up, scheduling and prioritising appointments, meetings, and visits accordingly. Supporting the Deputy Dean means you are dealing with a very busy senior staff member that requires quick thinking and flexibility to adapt your workload throughout the day to their and the office needs.

A key member of the Faculty Office you will contribute to the overall smooth running of the faculty by providing exceptional administrative support. The role will provide a highly efficient and effective administrative and secretarial support service to the faculty leadership team, and Heads of School, covering for absent team members when required.

We are looking for a professional, friendly, self-motivated, and excellent team player. You will be working in an inclusive environment alongside a small but friendly team that supports one another through the day to day running of the faculty office.

You will have excellent communications skills, attention to detail, and a confident and proactive approach to your work. The ability to build good working relationships across the faculty and university is essential, and listening effectively and responding sensitively to others is important. You will work closely with the Faculty Operations Support Manager and the other Executive Support Coordinator.

Please note this is an office-based role and not hybrid, and you will be based across two campuses, Penrhyn Road and Roehampton Vale, so please consider this when applying for the role that you will be required to be in the office full time.

The Faculty of Engineering, Computing and the Environment was formed in 2022. Its schools bring together interdisciplinary research, improving the scope of the student experience and encouraging partnerships between academia and commerce.

Through a collaborative approach, the faculty offers greater access to resources, knowledge and information and a broader perspective on its subjects, with teaching and research staff working more closely with their colleagues in other disciplines.

The faculty spans a wide range of disciplines including construction and surveying, aerospace and mechanical engineering, geography, and the environment.

Our flexible, professionally accredited undergraduate degree courses allow you to experience a broad range of disciplines before focusing on an area of specialism. Our courses are continually reviewed to reflect the latest developments in each subject area allowing you to work at the cutting edge of your industry.

The Faculty of Engineering, Computing and the Environment's innovative approach to teaching ensures you will graduate with a plethora of practical skills and a deep understanding of your subject ready for the professional world.

This is a full time, permanent position with a starting salary of £33,238 per annum.

Interviews are expected to be held on 13th February 2025.

For informal enquiries, please contact Shannah Adams, Faculty Operations Support Manager.

Bring your true self, expertise, and passion to Kingston where we are continuing to strive to build a university where authentic inclusion and belonging is at its heart. Every one of our staff and students' identities, backgrounds and diverse experiences makes us who we are - so harness and embrace yours by applying today. We welcome applications from Black, Asian and Minority Ethnic backgrounds, LGBTQ+ communities and those with disabilities.

We are a place-based organisation, proud of our location in Kingston and the civic role we play in our community. Our campuses inspire collaborative, innovative and creative communities. Being present on campus is important to us because it helps us to create a sense of belonging for both our staff and students. Therefore, staff are expected to be on campus for the majority of their working week.

Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. Where required, this may include entry clearance or continued leave to remain under the Points Based Immigration Scheme.

To apply click on ‘Apply Now'. If, for accessibility reasons, you need to apply in an alternative format, please email [email protected] or call the HR Shared Services team on 020 8417 3118.