Position Details
Position Information
Position Title Human Resources Assistant
Posting Number 02412SA
Location New Westminster/Coquitlam Campus
Grade or Pay Level A - Pay Band 3
Salary Range Minimum -$51,514 , Control Point - $68,685, Maximum -$72,119
Placement within a salary band is typically up to the Control Point based on a
review of skills, experience and internal equity. The College may place over
Control Point in limited circumstance
Position Type Administration - Temporary
Posting Type Internal/External
Regular/Temporary Temporary
Employment Type Full-Time
Posting Category Administration
Start Date 12/02/2024
End Date 04/15/2025
Day of the Week Mondays to Fridays
Shift 8:30 - 4:30
Work Arrangements
This temporary full-time position is available starting December 2, 2024.
Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday. Travel between
Douglas College's locations as required. Douglas College (DC) is committed
to supporting a healthy work/life balance for employees. College employees may
be eligible to work from home on a part-time basis, subject to operational
requirements and approval by their Responsible Administrator.
What Douglas Offers
We offer the opportunity to do what you do best in an inclusive, collaborative
and collegial environment. At Douglas, our goal is to ensure our people are
valued and supported by promoting a healthy work-life balance, professional
growth, and development, as well as a safe and respectful workplace.
Transit-accessible campuses
Hybrid work arrangements for eligible positions
Competitive salaries
Excellent Health and Dental Benefits for eligible positions
Defined-Benefit Pension Plan for eligible positions
Professional Development funding
Access to our Fitness Centres and Classes
For more benefits information, click here !
The Role
The Human Resources Assistant provides timely, accurate and consistent service
and administrative support in the areas of HR services, operations,
recruitment, employee relations, employee development, strategic initiatives
and labour relations to management, supervisors and employees of the College.
This position requires sound judgment and adherence to confidentiality in the
application of policies and procedures.
Responsibilities
Under the supervision of the designated HR Manager, the Human Resources
Assistant is accountable for the following:
Supports, implements, and maintains a range of administrative activities
specific to the department including confidential correspondence, special
projects, payroll documentation, recruitment processes such as tracking
and following up on work permit renewals and credentials and assistance in
employment and educational verifications, employment verifications and
employee records management;
Provides administrative support to the Office of the AVP HR and
Organizational Development department, overseeing and administering
related processes and systems, special projects and initiatives.
Establishes, organizes and maintains a variety of electronic and paper-
based records, including confidential/restricted files, ensuring
compliance with Freedom of Information and Protection of Privacy
legislation; and archives/retrieves physical files from storage on and off
site.
Compiles, documents, enters and updates employee appointments, personal
information, employee status and activity, job information, benefits
information, and employee credentials in Banner HRIS while carrying out
assignments with a high degree of judgment, confidentiality and accuracy.
Reviews, confirms and ensures the integrity and accuracy of information
entered into the Banner HRIS using audit reports. Assists with processing
and testing related to Banner HRIS and other system upgrades.
Administers and updates electronic systems such as onboarding,
offboarding, testing, SharePoint, website, and provides direction and
assistance to new employees and other systems users at the College.
Responds to a variety of requests by telephone, e-mail, and in-person from
management, faculty, staff, students and the general public regarding
human resources and other matters as they arise, including collective
agreement interpretation queries.
Participate fully in special projects related to Human Resources matters
such as the Retirement Reception, Employee Recognition, Training and
Development, New Employee Welcome Event, New Employee JumpStart Sessions,
recruitment fairs, or others as assigned by the AVP Human Resources
Office.
Identifies, recommends, develops, and participates in the implementation
of strategies to improve efficiency and effectiveness of processes.
Dispatches On-Call Auxiliaries and manages the On-Call Database, ensuring
adherence to the BCGEU Collective Agreement;
In the absence of the HR Associate, Employee Health and Benefits,
administers employee enrollment into College benefit plans, and assist
employees with completion of various enrollment application forms and
assists with the administration of disability, return to work and
rehabilitation issues. Provides back-up to the other Human Resources
Associates as required.
Performs other related duties as required.
To Be Successful in this Role You Will Need
Completion of a two year directly related program (such as: Human
Resources Management) with a minimum of two years of experience in a
unionized Human Resources environment including experience working with
collective agreements and confidential issues.
3 years of relevant work experience related to human resources management,
event management, and learning services
Event coordination experience (i.e. training, recognition events,
conferences, etc.)
Experience with the design and creation of communication/marketing
materials in multiple media formats
Demonstrated proficiency with Microsoft Word, Excel, SharePoint and Banner
HRIS (or other complex, integrated Human Resources Information System
including spreadsheets and databases).
Proven ability to meet changing priorities, to multi-task, deal with
frequent interruptions, to meet Human Resources and Payroll deadlines and
to make responsible decisions by exercising good judgment resulting in
work that is of a high quality.
Strong interpersonal skills and demonstrated ability to deal effectively
with all employee groups on a diverse range of matters; ability to
effectively organize and carry out a variety of job assignments with a
high degree of confidentiality.
Demonstrated commitment to and proficiency in client service excellence.
Demonstrated ability to work with considerable independence, discretion,
and initiative combined with the ability to work in a collaborative manner
in a team environment, including exercising initiative in offering
assistance to colleagues.
Also demonstrated ability to deal effectively with conflict in a
professional manner.
Strong ability to organize tasks to meet deadlines and ensure prompt
responses regarding queries and issues to employees, supervisors and
management.
Good mathematical and analytical skills with strong attention to detail.
Excellent command of the English language, both written and oral.
Link to Full Position Profile
Equity Statement
Douglas College is committed to fostering a diverse, inclusive and equitable
learning and working environment. In support of this journey, we welcome all
people to apply, including people from groups that are experiencing inequity,
including, but not limited, to Indigenous Peoples, racialized or persons of
colour, persons with mental or physical disabilities, persons who identify as
women, and/or persons of marginalized sexual orientations, gender identities
and expressions, and persons of all faith identities, age, marital status, and
parental status.
Needs a Criminal Records Check No
Posting Detail Information
Open Date 11/08/2024
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Click the link at the top of this page to apply directly to this posting.
Quick Link for Direct Access to Posting
https: // www. douglascollegecareers.ca/postings/13181
Supplemental Questions
Required fields are indicated with an asterisk ().
How did you first find out about this employment opportunity?
Douglas College Careers Site
LinkedIn
Indeed
Social Media (Facebook, Instagram)
Personal Referral
Agency Referral
Professional Association Website
Colleges and Institutes Canada (CICAN)
Canadian Association of University Teachers (CAUT)
Douglas College CareerHUB
Career Fair or Other Hiring Event
Other
Glassdoor
Are you a current or former Douglas College employee/student?
Current employee
Former employee
Current student
Former student
None of the above
If you are an employee at the college; are you currently on your trial/probation period?
Yes
No
If you are a current/former employee/student, enter your ID number. (Type in N/A if not applicable.)
(Open Ended Question)
If you are not a Canadian Citizen or Permanent Resident, do you currently have a valid Canadian work permit?
Yes
No
Not Applicable
If you have a valid Canadian work permit, please indicate expiry date and the type of work permit you hold. (Type N/A if not applicable).
(Open Ended Question)
Please confirm that you will maintain residency in the Lower Mainland for the duration of your employment.
Yes, I confirm
No, I am not able to meet this requirement
Documents Needed to Apply
Required Documents
Resume
Cover Letter
References with Contact Information
Optional Documents
