Deadline
Mar 18, 2027
Closing in 180 days
Location
N/A
United States
Employment
None
Full or part time
Reference
N/A
Posted
Sep 19, 2026
Offered salary$49,000 - 60,000
About the role
University of the Virgin Islands Applicant Portal | Administration and Fiscal Officer
Administration and Fiscal Officer
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Position Details
Classification Information| Classification Description | Professional |
|---|---|
| FLSA Status | Exempt |
| Position Title | Administration and Fiscal Officer |
|---|---|
| Position Number | 120672 |
| Department | Small Business Development Center |
| Job Description | 1.Supervise programs, assists in defining objectives, develop policies and procedures, schedule facilities and events (e.g. meetings, conferences, etc.). 2. Coordinate work units, relay difficult assignments, messages and other information from the SBDC State Director to appropriate work unit, follow up on work in progress to ensure timely action, and evaluates work and counsels employees. 3. Manage budget, recommend budget items, coordinate submission of proposals to various local and federal agencies, monitor project activities and expenditures, approve purchases and payments, and maintains records of expenditures. 4. Prepare quarterly, semi-annual, and annual SBA financial reports, and oversee all audits and financial examinations. 5. Administer policy, review and approve documents prepared for SBDC State Director’s signature, assemble and maintains policy decisions and guidelines made by SBDC State Director as it relates to the University. 6. Monitor staff recruitment, review all personnel documents for the SBCD State Director, develop procedures for monitoring and verifying annual employee procedures, conduct verification on all personnel documents submitted for SBDC State Director’s approval, and serve on search committees. 7. Supervise staff, select and train staff, plan, schedule and assign work, initiate disciplinary action, approve time sheets and leave requests. 8. Provide administrative, financial and technical support to the VI SBDC. Historically American. Uniquely Caribbean. Globally Interactive JOB DESCRIPTION 9. Assists with grant proposals, prepares annual budget, monitors all contracts to ensure Federal and state compliance. 10. Monitor revenues and expenditures for fiscal/calendar year. 11. Administer and interpret business portion of contracts. 12. Train/orient new staff members. 13. Keep SBDC State Director informed about calls, issues, events and matters that affect SBDC. 14. Perform other duties as assigned. |
| Required Qualifications | Education & Experience Master’s degree in related field and four (4) years of higher education administration experience – or – Bachelor’s degree in a related field and seven (7) years of higher education administration experience. Knowledge, Skills & Abilities |
| Preferred Qualifications | Considerable knowledge of: (1) business administration; (2) project management; (3) higher education; (4) data processing; (5) budgeting; (6) statistical analysis; (8) federal grants; (9) Higher education policies and procedures; (10) Higher education organization; (11) Higher education activities. Skill in the operation of: (1) computer; (2) user-friendly software; (3) desk top publishing software; (4) photocopier; (5) fax machine; (6) typewriter. Ability to: (1) apply principles to solve complex and practical problems; (2) analyze problems quickly and take appropriate action under high stress; (3) analyze data; (4) read technical reports and correspondence; (5) write technical reports and correspondence; (6) use proper spelling, grammar and punctuation; (7) speak clearly and audibly; (8) make oral presentation to large groups; (9) organize work efficiently;(10) provide courteous service; and (11) ability to function as a cohesive member of the SBDC Management Team. |
| Physical Demands | Physical Demands/Work Environment Must be able to travel for meetings, conferences, and training. Must be self-motivated. Must have the ability to be composed as all time. Must have the ability to sit for an extended period of time. Occasionally extended work hours. Work environment: The noise level in the work environment will be moderate. |
Posting Details
Posting Details| Posting Number | S490 |
|---|---|
| Location | St. Thomas |
| Position Type | Full Time |
| Number of Vacancies- part time | |
| Posted Salary | $49,000 - 60,000 |
| Advertised Job Duties | 1. Supervise programs, assists in defining objectives, develop policies and procedures, schedule facilities and events (e.g. meetings, conferences, etc.). 2. Coordinate work units, relay difficult assignments, messages and other information from the SBDC State Director to appropriate work unit, follow up on work in progress to ensure timely action, and evaluates work and counsels employees. 3. Manage budget, recommend budget items, coordinate submission of proposals to various local and federal agencies, monitor project activities and expenditures, approve purchases and payments, and maintains records of expenditures. 4. Prepare quarterly, semi-annual, and annual SBA financial reports, and oversee all audits and financial examinations. 5. Administer policy, review and approve documents prepared for SBDC State Director’s signature, assemble and maintains policy decisions and guidelines made by SBDC State Director as it relates to the University. 6. Monitor staff recruitment, review all personnel documents for the SBCD State Director, develop procedures for monitoring and verifying annual employee procedures, conduct verification on all personnel documents submitted for SBDC State Director’s approval, and serve on search committees. 7. Supervise staff, select and train staff, plan, schedule and assign work, initiate disciplinary action, approve time sheets and leave requests. 8. Provide administrative, financial and technical support to the VI SBDC. Historically American. Uniquely Caribbean. Globally Interactive JOB DESCRIPTION 9. Assists with grant proposals, prepares annual budget, monitors all contracts to ensure Federal and state compliance. 10. Monitor revenues and expenditures for fiscal/calendar year. 11. Administer and interpret business portion of contracts. 12. Train/orient new staff members. 13. Keep SBDC State Director informed about calls, issues, events and matters that affect SBDC. 14. Perform other duties as assigned. |
| Open Date | 09/19/2026 |
| Close Date | |
| Special Instructions to Applicant | Email is the preferred method of communicating with applicants at the University of Virgin Islands. You will be required to supply your email address during the application process. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION: In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment should contact the Human Resources Office at (340)693-1410. For information about relocating to the US Virgin Islands, please visit the Virgin Islands Moving Center at: www.vimovingcenter.com |
| Internal or Externally Advertised? |
Supplemental Questions
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Applicant Documents
Required Documents- Resume
- Cover Letter/Letter of Application
- Unofficial Transcripts
- Other Document
How to apply
Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.
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