Extra Help - Program Coordinator - VP Faculty Affairs

Extra Help - Program Coordinator - VP Faculty Affairs

Location: Chicago, IL, US · Posted: 10/17/2026 · Closes: 10/24/2026 · Reference: 21195

Position Summary This position provides high level project management and analytical support for campus-level faculty awards under the purview of the Vice Provost for Faculty Affairs. The Extra Help Program Coordinator (Faculty Awards Program Manager) will work closely with the Assistant Vice Provost for Faculty Engagement to oversee and manage faculty awards programs. This includes the facilitation and identification of major scholarly awards and recognitions for UIC faculty, development of a systematic process, in conjunction with the Colleges, to nominate UIC faculty for these designations, and management of the internal faculty awards process. This position will also assist with faculty events. Duties Responsibilities Provides comprehensive project management leadership and guidance and oversight of the external faculty award nomination and award process for the campus, working closely with the Vice Provost and the Assistant Vice Provost for Faculty Engagement and campus units to identify faculty nominees for prestigious and highly prestigious awards. Research and provides resources/best practices for nominating faculty for awards. Serves as the primary liaison with Academic Analytics (AA), attending monthly meetings and check-ins; and as a campus subject matter expert, utilizes available data and reports to target potential opportunities for faculty nominees. Assists units and/or college committees to utilize AA data to identify awards and eligible faculty; generates reports for unit and college committees to identify possible awards and faculty nominees; works with units to determine award feasibility; coordinates meetings and regular check-ins to monitor progress with award nominations and receipt of awards; assists in identifying potential nominators and/or letter writers using AA data; contacts individual faculty members to alert them to award opportunities (for example, Young Investigator Awards), as appropriate. Manages the internal faculty awards process for the campus including but not limited to UIC Distinguished Professor, Award for Excellence in Teaching (AET), and University Scholar; provides information to colleges to assist with identifying faculty to nominate for internal awards; coordinates the nomination and selection process, communications to leaders and awardees, and the distribution of one-time award payments. Coordinates other annual faculty and non-faculty processes (e.g. Award of Merit) on behalf of the Provost and Vice Chancellor offices as assigned. Oversee the Faculty Award Ceremony and Reception working with the Provost's office and Faculty Affairs staff. Creates and maintains a robust website to support and recognize National and International awards and memberships as well as for the internal award processes; utilizes on-line application platforms to create submission and communication processes for awards. Provides training and/or support to the colleges as needed. Provides support for an array of faculty events (e.g., new faculty orientation, annual awards, emeriti events). May assist with related Chrome River or P-card transactions related to events. Develops measures of award success based on number of nominations/units, number of awards received; tracks faculty eligibility for awards that require membership year minimums (e.g. American Association for the Advancement of Science (AAAS)); develops a mechanism for the nomination of faculty for highly prestigious awards; coordinates meetings of award winners for nominations for selected awards (National Academy of Sciences, AAAS). Performs other duties and participates in special projects as assigned.