SCSU - Administrative Assistant

Class : Professional 2 Job Posted: September 8, 2026 Search Number: MC26-006

Southern Connecticut State University is a diverse and student-centered university dedicated to academic excellence, access, and service for the public good. Southern provides a supportive and welcoming environment for all members of its community through a campus wide commitment to social justice. Founded as a teacher's college in 1893, Southern has evolved over the past century into a comprehensive public university of more than 9,000 students, offering graduate and undergraduate programs in the liberal arts and professional disciplines. It is one of four universities in the Connecticut State Colleges and Universities System. The University is located in New Haven, a city rich with arts and culture, and less than 90 miles from New York City and 140 miles from Boston.

Perform confidential administrative support for an assigned executive(s) to contribute to the effective and efficient operation of the assigned department(s).

Positions allocated to this class perform skilled, confidential administrative support tasks for an executive or multiple executives at a CSCU campus, the College Office of CT State Community College, or at the CSCU System Office. For those at the System Office, the Administrative Assistant may support multiple departments or divisions. Support services typically are provided for such executives of major functions such as Academic and Student Affairs, Finance and Administration, Facilities, Legal Affairs, Human Resources & Labor Relations, Information Technology and the President's Office.

Positions allocated to the class are distinguished from administrative support classes in the State's classified system by virtue of the technical and professional level of assigned duties which may include compiling complex data and preparing reports for boards and legislative groups, contacting and receiving high level officials from government and industry and maintaining strictest confidence. The positions are distinguished from positions in the Executive Assistant to the President class in that these positions focus on skilled administrative support work while the Executive Assistant to the President class encompasses broad administrative duties sharing in the president's accountabilities.

Work performed by incumbents in the class can include such tasks as word processing, reception in person and by telephone and the maintenance of records and files. However, the nature of these “clerical” tasks involves confidential materials and contacts and, essentially, the management of an office supporting the administrative functions of one or more executives or senior managers. Preparation of typed materials, for example, may require drafting of correspondence and other materials, compiling and preparing data in logical, useful format and assuring a high degree of document quality representing the executive's office(s). Additional tasks may include coordination in the scheduling of meetings for leaders across functions, sites and organizations. Ensure meetings are held in a timely way and that all physical locations are reserved and/or virtual attendance tools are in place and communicated to participants. The role will ensure participates are able to attend with a minimum disruption to their schedule, and purpose of the meeting and preparation required is clearly communicated to participants. Reception tasks involve the requirement to apply courtesy and tact in a manner that portrays the office of the executive in a very positive manner while determining the proper avenues of responding to callers or visitors and, when appropriate, acting on behalf of the executive(s) to recommend the proper course of action for callers or visitors.

Thus, in contrast to positions with a greater “clerical” component, positions in this class focus more on the administration of an office where organizational skills are balanced with clerical skills, but both sets of skills are required to be performed at a substantially higher level.

Positions in the class receive direction from a senior executive(s), manager or an Executive Assistant to the President. May supervise assigned staff.

Demonstrated ability to produce quality written materials using computer equipment and software, to produce spreadsheets using associated software; demonstrated ability to meet personally with a variety of people as a representative of the CSCU System; strong organizational skills to maintain an orderly and efficient office operation. Strong skills in Banner and MS Office suite required as well as suite of virtual meeting applications.

These skills and abilities normally are acquired through a combination of experience and training in a professionally oriented office setting of three to five years.

Incumbents typically perform their work in offices. The work involves extensive use of personal computers, but does not, normally, involve any significant physical effort. Reasonable accommodation will be made for incumbents and candidates with physical limitations.

Please send electronically a resume, letter of application and the names and telephone numbers of three professional references at [email protected] by September 30, 2026. Reference the title CSCU Administrative Assistant in the subject line. Review of applications will begin immediately, and the position will remain open until filled.

Southern Connecticut State University is an Affirmative Action/Equal Employment Opportunity Employer. The University seeks to enhance the diversity of its faculty and staff. People of color, women, veterans, and persons with disabilities are encouraged to apply.